Cycle 02 - Getting Ready to Launch

Agenda for Cycle Engagement Meeting
Cycle Meetings are held every 3 months to expand the Open Agile Community. While the expansion of the community involves regular cycle plans, we also believe in using the Open Agile system for the 1 day Cycle Engagement Meeting in order to advance the learning of participants.

The Cycle Meeting is therefore designed in the format of 6 - 1hr learning cycles. Each cycle begins with a Reflection/Learning/Planning meeting of 10 minutes which defines the activities for the next 50 minutes.

NOTES for OAChampions Training Day One

NOTES for OAChampions Training Day Two

NOTES for OAChampions Training Day Three

Logistics Letter
We look forward to seeing you next week. Here are the details:

OpenAgile Champions Training and Community

Dates: Jan. 4-6, 9am to 4:30pm each day Location: #305 - 16600 Bayview Avenue, Newmarket Ontario (Berteig Consulting office)

Prerequisites: Read the OpenAgile Primer Score 100% on the OpenAgile Readiness Knowledge Test (see http://www.openagile.com/ for details)

Nearby Hotels: http://maps.google.com/maps?f=q&source=s_q&hl=en&geocode=&q=hotels,&sll=44.063876,-79.423385&sspn=0.00922,0.022337&ie=UTF8&radius=0.55&rq=1&ev=p&hq=hotels,&hnear=&ll=44.068917,-79.424586&spn=0.00922,0.022337&z=16

Other logistics: Light snacks and beverages will be provided Lunches will NOT be provided - there are several local restaurants to choose from Please bring a laptop if you have one!

Agenda:

Day 1 and 2 First ever run through of the OpenAgile Team Member training Champions will be participants _and_ co-creators!!! As a group we will be: - creating the Team Member manual (similar to the OpenAgile Primer) - creating the Team Member Training Instructor's Handbook and Slide Notes

Day 3 OpenAgile Community Cycle 2 Engagement Meeting Reflection on Cycle 1 Learning to Drive us Forward Planning for Cycle 2 The focus of this Cycle will be on completing the work to release the Team Member level of the certification/capacity building program.

Please note that one of the reasons the agenda is so high-level is that the meeting over the three days is very dynamic and will be driven by participants.

Attendees
- Mishkin Berteig (3 Days)

- Ellen Grove (3 Days)

- Tony Lee (3 Days)

- Travis Birch (3 Days)

- Paul Heidema (3 Days)

- Mitra Gopaul (3 Days)

- Barry Turner (3 Days)

- David Parker (3 days)

- Garth Schmalenberg (1 day)

Cycle Activities
Within any Cycle Meeting, there are a variety of activity types including Calendar Events (fixed in time), Repetitive Activities (activities which need to get done on a regular basis), Quality Problems (related to review and fixing previous work), Obstacles (tasks to resolve problems that are standing in the way of progress), and New Artifacts (work that has not been done before and which will not repeat). The following is a list of items which will be addressed during the Cycle 2 planning meeting.

-	Presentation of Open Agile Primer (calendar)

-	Identify Tasks for Improvements to current process (Repetition)

-	Identify Tasks for Moving Community Forward (Repetition)

-	Identify Tasks for Moving Business forward (Repetition)

-	Deciding on what items are calendar (e.g. Presentation is a calendar item that is first cycle). Others may be repetition, obstacles, new, quality

-	Reflection/Learning/Planning (1st half hour of each 4 hour cycle) (Calendar)

-	Development of material for Next Program Phase (e.g. quiz questions for next level e.g. PF or GF)

-	Taking Quiz for Agile Primer (calendar item in first hour of 3 day meeting for all future cycle meetings)

-	Pledges (Calendar item - last hour of three day cycle)

-	Cycle Planning meeting for next cycle activities (calendar item - during the last cycle)

o	 Solicit input

o	 Solicit Commitments

-	Presentations from each New participant (New)

-	Identify Tasks related to Quality (Quality)

-	Identify Tasks related to Obstacles (Obstacles)

Cycle Meeting Guidelines
Team members are participants of the Community and part or all of the 3 day Cycle Meeting.

OA Champions are members of the community who are working toward completion of the Open Agile system.

During Cycle 2, one of the current OA Champions will act as a Process Facilitator (PF) for the Cycle meeting. The PF will have reviewed the Process Facilitator Primer and be coached by An experienced Process Facilitator

Similarly, one of the current OA Champions will act as Growth Facilitator (GF) for the Cycle Meeting. The GF will have reviewed the GF Primer and will be coached by an experienced GF

Note: (Because there are 6 cycles, learning might suggest that there may be an opportunity for 2 PF's and 2 GF's each for 3 cycles)

Cycles
Noting that only Calendar items cannot be changed, all other activities will be slotted into the cycle base on the Reflection/Learning/Planning Cycle meeting. The following are possible guidelines.

Cycle 1 - Quiz, Overview

Cycle 2 - Getting on the Same page Cycle 3 - Presentations

Cycle 4 - Q/A session Cycle 5 - Reflections on Growth & open consultation

Cycle 6 - Cycle Planning for next 3 Month Cycle